1. Overview
At Aevum Encyclopedia, we believe knowledge should be accessible without compromising your privacy. This policy outlines how we collect, use, store, and protect your personal data when you browse, contribute, or interact with our platform. We comply with GDPR, CCPA/CPRA, and other applicable data protection regulations globally.
Commitment: We do not sell your personal data. Our AI systems are trained exclusively on publicly available, licensed, or explicitly consented data.
2. Data We Collect
2.1 Information You Provide
- Account Details: Email, username, display name, and optional profile information.
- Contributions: Articles, edits, citations, and multimedia uploads submitted by verified contributors.
- Communications: Messages sent to support, feedback submissions, or survey responses.
2.2 Automatically Collected Information
- Usage Data: Pages viewed, search queries, time spent, and interaction patterns.
- Device & Browser Info: IP address, browser type, OS, device identifiers, and language preferences.
- Security Logs: Login attempts, session tokens, and anomaly detection metrics.
4. AI & Data Processing
Aevum Encyclopedia utilizes machine learning to power semantic search, fact-verification, and content recommendations. Your data is processed under strict controls:
- On-Device Processing: Where feasible, AI inference runs locally to minimize data transmission.
- Anonymization: Personal identifiers are stripped before data enters training pipelines.
- Consent-Based Training: User-generated content is only used to improve models if you opt-in during account setup.
- Human-in-the-Loop: AI suggestions are reviewed by subject-matter experts before publication.
5. Your Privacy Rights
Depending on your jurisdiction, you may have the following rights regarding your personal data:
- Access & Portability: Request a copy of your data in machine-readable format.
- Rectification: Update or correct inaccurate information.
- Erasure: Request deletion of your account and associated data ("Right to be Forgotten").
- Restriction & Objection: Limit processing or opt out of non-essential tracking.
- Automated Decision-Making: Request human review of AI-driven content moderation or access decisions.
To exercise these rights, visit your Account Settings or contact our Data Protection Officer.
6. Security & Retention
We implement industry-leading safeguards including AES-256 encryption at rest, TLS 1.3 in transit, role-based access controls, and regular third-party penetration testing.
Data Retention Policy
- Account Data: Retained while active, plus 30 days post-deletion for recovery.
- Usage Logs: Anonymized after 12 months; raw logs purged after 90 days.
- Contributions: Permanently preserved in our public archive under open licenses, with author attribution unless anonymity is requested.
7. Third-Party Services & Data Transfers
We partner with trusted vendors for cloud hosting, DNS, CDN, and payment processing. All processors are bound by strict data processing agreements (DPAs) and undergo annual compliance audits.
International transfers are protected by Standard Contractual Clauses (SCCs) and Privacy Shield alternatives where applicable. We do not transfer data to jurisdictions lacking adequate privacy safeguards without explicit user consent.
8. Policy Updates & Contact
We may update this policy to reflect legal requirements, platform changes, or security improvements. Material changes will be communicated via email or platform notification at least 30 days before implementation.
Questions or Data Requests?
Privacy Team: privacy@aevumencyclopedia.com
DPO: dpo@aevumencyclopedia.com
Mail: Aevum Encyclopedia Privacy Office, 100 Knowledge Way, Digital Valley, CA 94025
By using Aevum Encyclopedia, you acknowledge that you have read and understood this Privacy Policy.