Data Privacy Policy

1. Introduction

Aevum Encyclopedia (“we”, “our”, or “us”) is committed to protecting your privacy and ensuring the security of your personal data. This Data Privacy Policy explains how we collect, use, store, and protect your information when you access our platform, contribute content, or interact with our services.

By using Aevum Encyclopedia, you agree to the practices described in this policy. We comply with applicable data protection regulations, including the GDPR, CCPA, and other regional privacy frameworks.

2. Information We Collect

We collect information to provide, maintain, and improve our services. This includes:

2.1 Information You Provide

• Account Details: Name, email address, password, and optional profile information.
• Contributions: Articles, edits, comments, images, or multimedia uploaded to the platform.
• Communications: Messages sent to support, feedback forms, or survey responses.
• Preferences: Language selection, reading preferences, and notification settings.

2.2 Information Automatically Collected

• Usage Data: Pages viewed, search queries, time spent on content, and navigation patterns.
• Device & Browser Info: IP address, browser type, operating system, device identifiers, and approximate location.
• Log Data: Server logs, crash reports, and performance metrics to ensure platform stability.

3. How We Use Your Information

We use collected data for the following purposes:

• To create and manage your account, and personalize your reading experience.
• To process contributions, verify authorship, and maintain editorial standards.
• To improve search algorithms, AI insights, and knowledge graph accuracy.
• To detect, prevent, and address fraud, abuse, or technical issues.
• To send service notifications, security alerts, and optional newsletters (with consent).
• To comply with legal obligations and enforce our Terms of Service.

4. Data Sharing & Disclosure

Aevum Encyclopedia does not sell your personal data. We share information only in the following circumstances:

• Service Providers: Third-party vendors who assist with hosting, analytics, payment processing, or AI infrastructure, under strict data processing agreements.
• Legal Requirements: When required by law, court order, or governmental request.
• Safety & Enforcement: To protect the rights, property, or safety of Aevum Encyclopedia, our users, or the public.
• Business Transfers: In connection with a merger, acquisition, or sale of assets, with appropriate notice and continuity of privacy protections.

5. Your Rights & Choices

Depending on your jurisdiction, you may have the following rights:

• Access: Request a copy of the personal data we hold about you.
• Correction: Update or correct inaccurate information.
• Deletion: Request erasure of your data, subject to legal retention requirements.
• Portability: Receive your data in a structured, machine-readable format.
• Opt-Out: Withdraw consent for marketing communications or non-essential tracking.
• Restriction: Limit how we process your data under certain conditions.

To exercise these rights, contact our Data Protection Officer at privacy@aevumencyclopedia.com. We will respond within 30 days, or as required by applicable law.

6. Data Security & Retention

We implement industry-standard technical and organizational measures to protect your data, including encryption in transit and at rest, access controls, regular security audits, and employee training.

We retain personal data only as long as necessary to fulfill the purposes outlined in this policy, comply with legal obligations, resolve disputes, and enforce agreements. Retention periods vary by data type and jurisdiction. When data is no longer needed, it is securely deleted or anonymized.

7. Cookies & Tracking Technologies

We use cookies and similar technologies to enhance functionality, remember preferences, and analyze platform performance. Categories include:

• Essential: Required for account authentication and security.
• Functional: Remember language, theme, and reading preferences.
• Analytics: Help us understand usage patterns to improve content delivery.
• Advertising (Optional): Used only with explicit consent to show relevant sponsorships.

You can manage cookie preferences through your browser settings or our Cookie Preference Center. Disabling essential cookies may limit platform functionality.

8. International Data Transfers

Aevum Encyclopedia operates globally. Your data may be processed in countries other than your country of residence. Where applicable, we ensure adequate protection through Standard Contractual Clauses (SCCs), adequacy decisions, or other legally recognized transfer mechanisms.

9. Children’s Privacy

Aevum Encyclopedia is designed for users of all ages, but we do not knowingly collect personal data from children under 13 (or the applicable age of consent in your jurisdiction) without parental or guardian consent. If we discover such data, we will take prompt steps to delete it. Parents or guardians who believe their child’s information has been collected may contact us at privacy@aevumencyclopedia.com.

10. Policy Updates

We may update this Data Privacy Policy to reflect changes in our practices, technology, or legal requirements. Material changes will be communicated via email or platform notice. The “Last Updated” date at the top of this page will be revised accordingly. Continued use of our services after updates constitutes acceptance of the revised policy.

11. Contact Us

If you have questions, concerns, or requests regarding this Data Privacy Policy or your personal data, please contact our Privacy Team:

• Email: privacy@aevumencyclopedia.com
• Data Protection Officer: dpo@aevumencyclopedia.com
• Mailing Address: Aevum Encyclopedia Inc., Privacy Department, 100 Knowledge Lane, Suite 400, San Francisco, CA 94105, USA

You also have the right to lodge a complaint with a supervisory authority in your jurisdiction if you believe your data has been processed unlawfully.