Information Sharing & Data Transparency
We believe transparency builds trust. This page outlines how JobSphere collects, shares, and protects your information, and how you can control your data preferences.
Overview
JobSphere operates as a neutral platform connecting job seekers with employers. Information sharing on our platform is purposeful, consent-driven, and strictly governed by our commitment to privacy and security. We never sell personal data to third parties for marketing purposes.
Core Principles
- Consent First: We only share information when you explicitly allow it.
- Minimization: We request and share only what is necessary.
- Transparency: Clear visibility into who sees your data and why.
- Security: Enterprise-grade encryption and access controls.
Candidate Information Sharing
When you create a JobSphere profile or apply to a job, certain information may be shared with employers. You control what is visible at every stage.
| Data Type | Shared With Employers? | When Shared |
|---|---|---|
| Resume & Profile | Only when you apply or opt-in | Upon application or public profile activation |
| Contact Information | Never automatically | Only after mutual interest or explicit consent |
| Application Status | Yes (to the specific employer) | Real-time updates for applied roles |
| Search History | No | Stored locally/encrypted for personal use only |
You can review and modify your visibility preferences at any time in Settings > Privacy & Visibility.
Employer Information Sharing
Employers using JobSphere agree to our Data Processing Agreement (DPA). We share candidate data strictly on a need-to-know basis within your organization, governed by role-based access controls.
Important Notice for Employers
JobSphere does not store candidate data longer than necessary. Once a hiring decision is finalized, you must confirm data retention or request deletion through your employer dashboard. We conduct quarterly compliance audits to ensure adherence.
Information shared by employers includes:
- Job descriptions, requirements, and company profiles
- Recruiter contact details (visible only to candidates who apply)
- Interview scheduling data (encrypted, time-limited)
- Aggregate hiring metrics (anonymized, opt-in for platform insights)
Third Parties & Analytics
We partner with essential service providers to maintain platform functionality, security, and performance. These partners are contractually bound to use your data solely for the services we request.
Cloud Infrastructure & Hosting
JobSphere runs on AWS and Cloudflare. Data is encrypted in transit (TLS 1.3) and at rest (AES-256). Access is restricted to authorized personnel via MFA and audit logging.
Email & Notification Services
We use SendGrid for transactional emails. Contact details are hashed before transmission and never stored on third-party servers longer than required for delivery confirmation.
Analytics & Performance
We use Plausible Analytics (privacy-first, no cookies, GDPR compliant) to understand platform usage. No personally identifiable information (PII) is collected or shared with analytics providers.
Legal & Security Compliance
JobSphere complies with global data protection regulations including GDPR, CCPA/CPRA, and LGPD. We share information only when legally required or to protect the rights, property, or safety of our users.
- Law Enforcement Requests: We require valid legal documentation (subpoena, court order) before disclosing any user data. We notify affected users where legally permitted.
- Data Breach Protocol: In the unlikely event of a security incident, we will notify affected users within 72 hours and cooperate fully with regulatory authorities.
- International Transfers: All cross-border data transfers are protected by Standard Contractual Clauses (SCCs) and adequate safeguards.
Your Controls & Rights
You are always in control of your information. JobSphere provides built-in tools to manage, export, or delete your data without needing to contact support.
Quick Access Links
For formal data subject requests (DSR), you may submit a form through our privacy portal or email privacy@jobsphere.com. We respond within 30 days as required by law.
Frequently Asked Questions
Can employers see my salary expectations?
Only if you choose to include it in your application or public profile. This field is optional and never shared automatically.
What happens to my data if I delete my account?
All personal data is permanently removed within 30 days. Backup systems are purged in the next scheduled cycle. Employers will lose access to your profile immediately upon deletion.
Do you share data with advertising networks?
No. JobSphere does not use third-party advertising networks, tracking pixels, or behavioral profiling for ads. Our revenue comes from employer subscription plans, not data sales.
How can I report unauthorized data sharing?
If you believe your information was shared improperly, contact our Trust & Safety team immediately at security@jobsphere.com. We investigate all reports within 48 hours.
Questions About Your Data?
Our privacy and compliance team is available to assist you. We're committed to answering your questions clearly and promptly.
Contact Privacy Team