Claims & Returns Process

We stand behind every order. If you receive damaged, defective, or incorrect products, follow our streamlined claims process for a swift resolution. Our team is dedicated to maintaining your operational continuity.

⚠️
Important Claim Window

All claims must be reported within 7 business days of delivery. Claims for missing items must be reported within 48 hours. Please retain all packaging for inspection if requested.

4-Step Resolution Process

01
📋

Review Your Order

Check your Purchase Order (PO) number and packing slip. Verify the items received against the invoice details.

  • Locate PO Number
  • Check Delivery Date
  • Identify Discrepancies
02
📸

Document the Issue

Take clear photographs of the damaged goods, packaging, and any visible defects. Include batch codes where applicable.

  • Photos of Damage
  • Box/Seal Condition
  • Batch/lot Numbers
03
📝

Submit Claim Form

Complete the claim form below with your account details, order info, and attachments. We acknowledge receipt within 24 hours.

  • Fill Claim Details
  • Upload Evidence
  • Submit Request
04
🚀

Resolution

Our team reviews your claim and issues credits, replacements, or refunds. Standard processing time is 3-5 business days.

  • Claim Approval
  • Credit/Replacement
  • Confirmation Email

Claim Requirements

📦 General Requirements

  • Valid Cup Source Wholesale Account
  • Original Purchase Order (PO) Number
  • Delivery Date (within 7 business days)
  • Description of Issue (Damage, Defect, Wrong Item)
  • Quantity Affected

📸 Evidence Needed

  • Photos of damaged/defective products
  • Photos of original packaging & shipping labels
  • Close-ups of batch codes or manufacturing defects
  • Video evidence (for severe crush damage)
  • Retain samples for 14 days if requested
💡
Pro-Tip for Faster Processing

Claims with clear photos, batch codes, and accurate quantities are typically approved within 24 hours. Incomplete claims may delay resolution by 2-3 days.

File a New Claim

Please fill out the details below. Fields marked with * are required.

Found on your invoice or packing slip

🔒 Your data is secure. We only use this info to process your claim.

Frequently Asked Questions

How long does it take to process a claim?

Most claims with complete documentation are reviewed within 24-48 hours. Once approved, credits are issued to your account or replacements are shipped within 3-5 business days.

What if my claim is denied?

Claims may be denied if outside the 7-day window, missing evidence, or due to damage caused after delivery. You can appeal a decision by contacting support with additional evidence within 5 days of denial.

Do I need to return damaged items?

Generally, no. For damaged or defective goods, we do not require returns unless specifically requested for quality investigation. Please retain samples for 14 days in case we need them.

Can I file a claim over the phone?

For urgent operational issues, yes. Call our support line at 1-800-555-0199. For standard claims, we recommend using the form above to ensure all details and evidence are captured accurately.